|
Visual-Eyes® is the premiere office management software solution for the Eye Care Industry. Ease of use, stability of data, and thorough office integration has been our guiding principles from day one. This program was created from the ground up to increase the efficiencies of the entire office. Ask us how we can easily convert your present data.
Software Characteristics
- Completely customizable to your practice
- User friendly data entry in a Windows 95/98/NT/2000/XP environment
- Auto-caps and formats common fields
- Drop down lists makes data entry fast, easy and reduces data entry errors
- Modular based and scalable.
- Perfectly suited for small or large offices. Our clients range in size from one terminal to over 100 workstations.
- Pay for only the modules you need, as you need them.
- Rock solid data management with minimal downtime.
- Easy navigation through our exclusive button bar or keyboard shortcuts
- Quick access to previous information from every screen.
Powerful Reporting Features
- Pre-configured reports, from day sheets to detailed demographic reports
- Custom reports available
- Targeting certain groups for mail outs
- Get exact sales reports broken down anyway you want them
- The accounting department’s easy to use reports will notify you of any outstanding accounts
- Many customizable features and extensive reporting capabilities allow Visual-Eyes® to be tailored to suit the requirements of your practice.
- Save money by mailing marketing materials to each household, rather than to each patient
- Benefits include statistics on what percent of exams are on new patients versus established patients
Visual-Eyes is made available in different modules. This allows you the freedom to use what you want, and not pay for features that you will not be using. Adding more users, more modules and even linking to a satellite office can be done at any time, with complete flexibility. All modules expand upon the base module. Other modules include: the scheduler, dispensing, contact lenses, examination (electronic medical records, EMR), file linking, and task messaging.
Base Module
- Patients are grouped into family units based upon address and phone number
- At a glance, determine if family members are past due for an exam, have a outstanding balance or have a exam scheduled
- Easy track referral sources
- Print directly onto exam forms, envelopes or labels
Government Billing
- Defaults to your most common billing to saves time
- One touch recalls at time of billing
- Reconciling your billings against your day sheet is easy with our scheduler
Invoicing
- Third party billing breakdowns with the click of the mouse
- Management of account receivables and detailed reporting on invoiced items
- Add discounts with a click of the mouse
- Automatically create invoices from the Dispensing and Contact Lens screens
Scheduler
- See up to six different schedules on the same screen
- View in split screen and see the same doctor on different days
- Do you pre-book? Jump ahead 3 months, 6 months, one year, or two years to easily book the next appointment for a patient
- Use simple drag and drop to move an appointment to another day or time
- Change the length of an appointment on the fly
- Track no-shows and last minute cancellations
- Quickly customize a day on the fly
- The scheduler is integrated with billings, invoicing, and recalls, to make sure you have not missed anything
Dispensing Module
- Frames are tracked using a unique numeric identifier
- Frame tags are automatically generated when new stock is entered into inventory
- Bar coding allows inventory to be completed in a fraction of the time
- Comprehensive reporting features to keep your inventory up to date and watch your margins
- With auto pricing, select the lens of choice with add-ons, and Visual-Eyes® will check to make sure that the lens is available in the specified Rx, and that the add-ons are appropriate
- The orders are printed consistently and without errore
Contact Lens
- Eliminate the guessing with lens availability and auto pricing
- Order soft, gas permeable, and specialty lenses
- Reports allow you to order lenses, track usage, and much more
Task Messaging
- Messages can be associated with a patient’s file to ensure a specified task is performed
- Task reminders can be set to appear on future dates
- Messages can be sent to a certain staff member or office locations
- This module will eliminate Post-it notes and lost messages
- Routing will help keep your office running smoothly by passing the patient file throughout the office.
File Linking
- Link any computerized file easily
- You can access any linked file from any networked computer in your office
- Easily track letters, images or files into a patient’s file for later reference
- Helps you easily track differences in images over time
Examination
- Fast efficient data entry with minimal typing
- Instant access to historical data
- Flexible exam form design, adaptable to your needs
- Unlimited number of exams types, which can be modified on the fly
- Rx may be imported to the Dispensing and Contact Lens screens
- Note fields in every panel
- Customizable panels and drop down lists for your most common findings and observations
- Drawing tablet allows you to note specific problem areas
- Interface with Pre-Test and Exam equipment, to reduce data entry time and errors
- Easy creating of custom GP reports and referral letters
|
